Your event information pack for the Autumn Wolf Run!
Date: Sunday 4th September 2016
Location: Welsh Road Farm, Welsh Road, Nr. Leamington Spa,
Offchurch, Warwickshire, CV33 9BG.
Your start time is: 10:10
Be on site and registered AT LEAST an hour before your start time. Registration can take up to 20 minutes. You will also need to park, change, warm up and soak up the atmosphere!
Please go online to the website: www.thewolfrun.com/map for directions to the Wolf Run site. Wolf Run signs on the roads near the event location (the Fosse Way (B4455) and the Welsh Road) will guide you directly to the site on the day. Please note: the Welsh Road will be closed to traffic but Wolf Runner cars will be allowed through to gain access to the parking area. You may be temporarily held up by the road blocks. Please plan your route to come via the Fosse Way where possible – this will be quicker than coming from Southam.
The car park opens at 8:30am and is located next to the event village and after-party area. Please remember there will be a £5.00 per car, £10.00 per minibus parking charge collected on the gate. Please have the right change ready to prevent queuing. Please note that all cars are left at the owner’s risk.
Wolf Run Site
The Wolf Run takes place on a working farm. The private farmhouse and outbuildings that can be seen from the event area are completely out of bounds. DOGS ARE NOT PERMITTED.
Money: Cash Machines
There are no cash machines on site so please bring cash with you for food and drinks. The nearest cash machines are in Southam or Leamington Spa, approximately 3 miles from the Wolf Run site.
Registration opens at 9.00am. You will see signs for the registration area from the car park. All runners must be registered at least an hour before their start time. Before you register, you must hand in your completed legal disclaimer and you will then be handed an envelope with your runner number and wristband inside. Please note if you are fortunate enough to look under 25, you will be asked for proof of age and photo ID will be required. Please complete the medical details section on your runner number prior to attaching it to the front of your running top.
You can also ask the WR staff to write your number onto your arm/chest/forehead with permanent marker, so if you lose your runner number on course, you will still be able to find your Wolf Run photos when searching the Peachysnaps site.
Please print out and complete the Wolf Run Disclaimer and bring it with you on the event day. You do NOT need to post it back to us in advance! If you can fill it out in advance, this will save you time at Registration. If you can’t print the disclaimer there will be plenty available in the registration tents. Every runner is required to give a completed disclaimer in before receiving their run number at registration.
Car Keys and Bags
Where possible, please leave all bags in cars. The team at the key drop tent can take a very limited number of bags, but this is only for runners who do not have access to a car. Car keys should be placed in the personalised envelope that you are handed when you register and handed in at the key/bag drop. They will only be handed back to the individual whose name is on the envelope, so please don’t assume that a pack member who finishes before you can pick up your car keys! All keys and bags are left at the owners risk and Lionheart Events is not liable for any loss or damage to such property. The key drop facility is free of charge, however if you wish to make a donation to our partner charity you can do so here. Staff from the charity will be on hand to discuss and give an overview of their work.
Toilet facilities will be available including disabled and baby changing facilities. We provide a good number of toilets but there is ALWAYS a queue just before the Run kicks off, as 4000 people all have a last minute loo stop! Please arrive earlier if you don’t want to queue!
A safety briefing will be given to each wave before they start. Any runner who misses this briefing cannot take part in the Wolf Run so please make sure you are registered and at the start area at least half an hour before your start time. The Wolf Run is classified as an extreme event for several reasons:
- The ground is very uneven – please be careful where you put your feet when running.
- The mud is very deep in areas and very thick – please tighten your shoelaces or risk loosing a shoe.
- Please keep an eye on head height branches as you run through woodland and watch your eyes.
- When you tackle the obstacles, please ask the marshals for help where needed and follow their directions at all times.
- Our swim section looks fairly short and easy. However, it’s very cold indeed and exhausting even for fairly strong swimmers. If you are not a confident swimmer please take the alternative route indicated by the marshals. If you get into trouble whilst swimming please raise a hand in the air and wait for the lifeguard to come out to you.
Course Map and Markers
There will be a course map near the Registration area that will show the location of the obstacles. Kilometer markers will also be included on the course.
All runners must wear suitable footwear: enclosed shoes so that toes and feet are fully protected, with decent soles. Trail running shoes are recommended but running trainers are also fine. Absolutely no spikes on any running shoes! Please note: if you are not wearing suitable footwear, you may not be allowed to run, so if you have any queries about footwear please email us in advance on firstname.lastname@example.org.
If running with a GoPro it’s a good idea to insert a note with your name and number in the waterproof casing.
Runners should be aware of the weather forecast and bring appropriate clothing, sunscreen etc. Good quality running gear is recommended. Gloves are a good idea if you are concerned about potential scratches from rough wood/bark. Sunglasses and watches will get lost if they are not secured. iPods will definitely not survive the mud and water! A change of warm clothes, shoes and towel should also be in your kit bag.
We are happy to welcome runners wearing fancy dress. However, your costume has to be Wolf Run course-friendly – there are obstacles including deep water and tunnels that would be tricky in a very large costume! We reserve the right to restrict or ban inappropriate fancy dress costumes.
There is a water stop half way around the Wolf Run course.
The finish line is very close to the start area. When you have crossed the finish line, you will be presented with your goodie bag and your Wolf Run finisher’s shirt.
Water hoses will be available to get the worst of the mud off. Please bring your own towels (and a change of clothes) – baby/face wipes are also good for getting mud off!
Spectators are very welcome. Food, bar, music and a free bouncy castle are all situated near the Start/Finish area. Spectators must not obstruct the course or the runners, and must stay in permitted areas at all times.
If you find any lost property at the Wolf Run, please hand it in at the info desk or to the DJ in the main marquee registration area. If you lose property please go to the info desk to report it lost.
Wolf Run After-Party
The Wolf Run After-Party will run throughout the day. The bar will be open from 9am selling Wolf Beer, usual alcoholic favourites, soft drinks and hot chocolate. Our inhouse DJ keeping the atmosphere pumping. There will be delicious hot and cold food available to purchase including a local pig roast, baked potatoes, panini, wraps, noodles and more. We also have entertainment for the children.
Event photography is provided by Colin and Andy from Peachysnaps. If you see them on the course – smile! Their photos will be available to buy in hard copy or as a Facebook profile shot after the Run. Links to the photo site will be posted on the Wolf Run website and our Facebook page.
If the course is reviewed prior to the Wolf Run and deemed unsafe due to extreme weather conditions, we will reschedule the event. The course is reviewed in the week before the Wolf Run and on the Friday before the event. Please check the website and Facebook in addition to your emails for updates in the week before the Wolf Run. If we were forced to delay the event, we would email you as soon as the decision is taken and you would be given the option of attending the rescheduled event or another Wolf Run at a later date.
Accidents and Injuries
There will be doctors in attendance with a full medical team to deal with any accidents or injuries.
We are sorry, but dogs are not allowed.
We look forward to seeing you on the day!